Have a CompBBQUK Contest

You provide the space and infrastructure, and we will organise the contest on your behalf. We will work with you to agree the details of the contest. You will be able to input in to the type of contest, the round types other aspects of the contest. 

It is normal to charge teams an entry fee in to the contest, and while we encourage accessibility through minimised costs for teams, we understand the required infrastructure will come at a cost to you. So we will work with you to estimate the overall cost of the contest and agree the entry fee for teams.

We can also work with you to look at sponsorship either financially or through donation of prizes to support the contest.

We will work with you up front to let you know exactly what is required, as it will often depend on the type of contest. As a rule the following will be required.

• Space - The required space and access for the contest in line with minimum team space requirements
• Sanitation - Access to toilets for teams and judges and hand washing
• Amenities - Access to electricity and water
• Judging Area - A covered area that is big enough for the judging process and use as a contest office
• Tables & Chairs - For judging and running the contest
• Turn In - A covered area for teams to turn in their entries that is not visible by the judges
• Refuse - Suitable refuse facilities for teams including ash and charcoal disposal
• Safety Equipment - As a minimum, barriers to prevent any public from entering team areas

• Contest Organisation - We will work with you to agree the key details and then manage team entries, judges registrations etc. We will also process entry fees and judges registrations through our website.
• Team and Judge Liaison - We will be the first point of contact for teams and judges for questions, and provide both with information packs to support them taking part.
• Contest Representatives - On the day(s) of the contest, representatives of CompBBQUK will be on site to run the contest and contest area.
• Up Front Guide - It will outline all the requirements to ensure your contest is administered in line with the requirements for a CompBBQUK sanctioned or managed contest.
• CompBBQUK Sanctioned Contest Rules & Structure - If the contest is in totality or in part sanctioned as per our contest rules and structure the contest will be conducted and administered according to the established rules and structure of CompBBQUK.
• Management of Other Sanctioning Bodies - If the contest requires the use of other sanctioning bodies rules and structures. We will manage the interaction and organisation with them.
• Contest and Judging Process - A established judging process as per our documented process for ensuring fairness and transparency or management of judging processes in line with other sanctioning bodies requirements.
• Scoring Mechanism - Our scoring mechanism for rating and judging all of the entries for CompBBQUK sanctioned contests
• Score Cards - We'll provide the score cards for use by judges that support our scoring process.
• Contest Consumables - We will provide all of the ancillary items required to run the contest such as water and crackers for judges, 
• Certificates - Custom certificates for your contest.

Prizes - All good contests need prizes and trophies for the winners. We can work with you to agree the best way to source and provide these.

The only upfront cost for a CompBBQUK sanctioned contest is a deposit on agreement to hold the contest, there may be some other upfront costs if the contest has elements that are sanctioned by an alternative organisation.

CompBBQUK is a non-profit business that aims to make taking part in competition barbecue as accessible as possible. As such we minimise our costs as much as possible and any funds we make go back in to running the organisation and promoting competition barbecue. No money is taken out of CompBBQUK to pay for working time, all time to run the organisation and organise contests is volunteered by the founders and others who support it.

Upfront

• £100 - Non-refundable deposit required to confirm your contest

Retained from entry fees (additional to deposit)

• £200 (2 - 12 teams) / £300 (13 - 19 teams) / £400 (20+ teams) - Contest running costs
• £20 per team management fee (£100 minimum)
• Milage @ 45p per mile from Nuneaton Warwickshire to contest location, and travel to and from accommodation.

Accommodation

• Depending on the location and duration of the contest, you may need to provide accommodation for the contest representatives, or account for £75 per night required to be retained.
• Other sanctioning bodies contest representative accommodation may also need to be provided or accounted for .

Other possible costs

If all or part of the contest is sanctioned by a different sanctioning body (such as SCA or KCBS), additional costs will be incurred, some of which may need paying for upfront. These organisations require their own representative (Contest Rep) to oversee the on the day running of the contest to ensure it is done in accordance with their rules and processes, which will include travel costs and accommodation.

• Upfront Sanctioning Costs - £100 - £400 est. - Other sanctioning bodies may have sanctioning fees required prior to the contest
• Post event costs - £200 - £400 est. - These costs will include fees charged by the other sanctioning bodies following the event and will include team fees and contest rep travel.

Example - 12 Team Contest in Bristol (CompBBQUK Sanctioned contest only)

• £100 Deposit 
• £200 Running Costs 
• £240 Team Management Fee (12 x £20) 
• £99 Rep Mileage (£0.45 x 220 miles) 

• Total = £639 or £53 per team

This example excludes any infrastructure costs incurred by you, accommodation for CompBBQUK representatives, or costs from other contest sanctioning bodies. 

Following the contest we will send you a breakdown of the total income and costs for the contest and then submit to you the remaining funds. 

We will work with you to decide what type of contest, the round types other aspects of the contest. We will offer advice and ensure that the requirements fit within our contest structure, but ultimately you can decide on your contest type and rounds. 

We will support you in publicising your contest through our channels and do what we can, but you will be responsible for sourcing teams and judges for your contest. It will be up to you to decide on any entry fee, source sponsorship and organise prizes and trophies.

You will also need to ensure the required contest infrastructure is in place and the consumables required for the contest are available on site.

As with all our contests, we will work with you up front to let you know exactly what is required. Below is a rough guide.

Contest Infrastructure

• Space - The required space and access for the contest in line with minimum team space requirements
• Sanitation - Access to toilets for teams and judges and hand washing
• Amenities - Access to electricity and water
• Judging Area - A covered area that is big enough for the judging process and use as a contest office
• Tables & Chairs - For judging and running the contest
• Turn In - A covered area for teams to turn in their entries that is not visible by the judges
• Refuse - Suitable refuse facilities for teams including ash and charcoal disposal
• Safety Equipment - As a minimum, barriers to prevent any public from entering team areas

Contest Consumables

• Stationary - Primarily pens for judges
• Water - Sufficient water for the judging process
• Crackers - Unflavoured and unsweetened dry crackers (such as cream crackers) for use by judges
• Paper Towels - Kitchen towel or napkins
• Refuse Bags - For use in the judging area
• Wooden Cutlery - For use in the judging process

• Upfront Support - Including advice to agree contest fundamentals
• Guide - That will outline all the requirements to ensure your contest is administered in line with the requirements for a CompBBQUK sanctioned or managed contest.
• Contest Representatives - On the day(s) of the contest, representatives of CompBBQUK will be on site to run the contest and contest area.
• CompBBQUK Sanctioned Contest Rules & Structure - Our contest Champion Series Contest rules 
• Contest and Judging Process - Our document competition processes and procedures that ensure fairness and transparency.
• Scoring Mechanism - Our scoring mechanism for rating and judging all of the entries for CompBBQUK sanctioned contests.
• Score Cards - We'll provide official CompBBQUK score cards for use by judges that support our scoring process.

As a minimum you must provide certificates and trophies for your contest, we also strongly recommend that you supply either product or monetary prizes to encourage teams to enter.

With a sanctioned contest, you are responsible for registering teams and taking their entry fees. To minimise the upfront costs of organising a contest, we split our costs in to initial upfront costs, and costs that we will invoice you for following the completion of the contest.

CompBBQUK is a non-profit business that aims to make taking part in competition barbecue as accessible as possible. As such we minimise our costs and any moneys we make go back in to running the organisation and promoting competition barbecue. No money is taken out of CompBBQUK to pay for working time, all time to run the organisation and organise contests is volunteered by the founders and others who support it.

Upfront

• £150 - Non refundable contest sanctioning fee

Invoiced following the contest

• £20 per team management fee (minimum £100)
• Milage @ 45p per mile from Nuneaton Warwickshire to contest location, and travel to and from accommodation.

Accommodation

• Depending on the location and duration of the contest, you may need to provide accommodation (1 night per day of contest) for the contest representatives, or £75 per night will be included in the post event invoice.

Example - 10 Team sanctioned contest in Leeds with accommodation on site

• £150 Sanctioning fee 
• £200 Team Management Fee (10 x £20)  
• £97 Rep Mileage (£0.45 x 216 miles) 

• Total  = £447 or £44.70 per team

This example excludes any contest or infrastructure costs incurred by you or accommodation for CompBBQUK representatives.